Hiring Process Step-By-Step

It is the policy of the Santa Rosa County Sheriff’s Office to identify and employ those individuals who possess the knowledge, skills, abilities and other characteristics necessary to achieve job performance requirements. This order shall apply to permanent, provisional, emergency, temporary, limited term, substitute, seasonal, retiree, and trainee appointments within the Sheriff’s Office. The screening and selection process will be without regard to race, sex, creed, color, age, religion, sexual orientation, national origin, marital status, or the presence of any disability except where such is a bona fide occupational qualification. In order for the process to meet the desired goal of hiring the most qualified individuals, it must be valid and measurable, with a minimum of adverse impact.




Applicants must submit a completed employment application to the Human Resources Section
along with the following documentation:

A. Documentation
1. A social security card;
2. A valid driver license. Applicants possessing an out-of-state driver’s license must obtain a Florida driver’s
license prior to commencing employment with the Sheriff’s Office;
3. A high school diploma or General Educational Development (GED) certificate issued by a state board of
education is acceptable;
a. If an out-of-state GED is used, the test scores must be included and meet the requirements of the Florida
Department of Law Enforcement.
b. A two or four-year college degree from an accredited institution may be substituted for the high school
diploma requirement.
c. Graduates from high schools in foreign countries must supply transcripts of grades and the curriculum. The
Human Resources Section will have the documents evaluated to determine if the applicant meets the
educational minimum standards of an American high school diploma. Information relating to applicants for
certified law enforcement and corrections positions will be submitted for final approval to the Criminal
Justice Standards and Training Commission. 
4. Special licenses or certifications, if required.


1. Applicants must meet the minimum requirement for sworn entry-level positions, as outlined in F.S.S. 943;
a. Be at least 19 years of age.
b. Be a citizen of the United States.
c. Be a high school graduate or equivalent
d. Not have been convicted of any felony or of a misdemeanor involving perjury or false statement. Any person
who, after July 1, 1981, pleads guilty or nolo contendere to, or is found guilty of a felony, or of a
misdemeanor involving perjury or a false statement, shall not be eligible for employment or appointment as
an officer, not-withstanding suspension of sentence or withholding of adjudication.
e. Never have received a dishonorable discharge from any of the Armed Forces of the United States.
f. Have been fingerprinted by the employing agency with prints processed by the FDLE and the FBI.
g. Have passed a Commission approved Basic Abilities Test, after January 1, 2002 as an entry requirement into
a basic recruit class.
h. Have passed a physical examination by a licensed physician.
i. Have good moral character.
j. Completed an Affidavit of Applicant form CJSTC-68.
k. Successfully passed a background investigation, to include drug testing.
l. Successfully completed the Florida Basic Recruit Training Program for the respective discipline, or equivalent.
m. Achieve a passing score on the State Officer Certification Examination (Except for Auxiliary Officer Certification Examination)
n. Complied with mandatory retraining for continuing training or education requirements.
2. Original certified birth certificate (Birth registration cards issued by a state health department are acceptable);
3. An honorable discharge certificate and a DD Form 214 Number 4, or verification of service from the Department of Defense, if the applicant has served in the armed forces;
4. Complete and sign an Affidavit of Applicant, CJSTC Form 68;
5. Proof of completion from an accredited basic recruit academy for the appropriate discipline; and
6. Passing state certification examination scores.
Application Review: Upon submission of the application, the applicant and a representative of Human Resources Section will review the documents to ensure all information is provided. The applicant must correct errors and deficiencies in the application prior to the computerized voice stress analysis (CVSA) . Falsification, error, omission, misstatement, misrepresentation of information on the application may disqualify the applicant from the selection process. The Human Resources representative will ask all applicants directly about previous misconduct during interviews and reviews. 
Standard Requirements: Applicants must meet specific standards. The applicant will be provided information on all elements of the selection process, including the expected duration of the process (time varies based on needs of the agency and available resources) and opportunities for retesting.
Skills testing: Certain positions may require the applicant to demonstrate the possession of specialized skills, i.e. typing, computer programming, dispatching, transcribing, etc.Criminal History: An applicant’s history of arrest and/or an applicant’s past history of activity that was illegal at the time of that activity will be reviewed on an individual basis, taking into consideration the applicant’s age at the time of the activity, the activity itself and the position that is being applied for, as well as the applicable current laws pertaining to employment.Driving History: Applicants applying for a position that include driving an agency vehicle must possess a current and valid Florida driver’s license. In addition, no applicant, during the sixty (60) months prior to the date of application, will have:
1. Had their driver’s license suspended more than twice for nonpayment of insurance or for nonpayment of traffic fines.
2. Had their driver’s license suspended or revoked more than once for traffic violations, except as stated above.
3. Been convicted of, or pled guilty or nolo contendere to, “Fleeing” or “Attempting to Elude” a police officer, as defined in F.S.S. 316.1935.
4. Been convicted of, or pled guilty or nolo contendere to, “Driving Under the Influence” as defined in F.S.S. 316.193, more than once.
5. Accumulated more than 12 points on their driver’s license during the 36 months prior to the date of application or have a driving record that demonstrates repeated offenses and flagrant disregard for traffic laws. All points received during the application process must be reported immediately to the Human Resources Section.Applicants for sworn positions must sign an affidavit affirming they have no convictions, current injunctions for domestic violence or prohibitions to firearms possession.Background Investigation: A trained investigator will conduct background investigations on all applicants in accordance with CJSTC guidelines. Background investigations will consist of:
A. New Applicants
1. Employment History:2. Arrest Record: .
3. Driving Record:
4. Fingerprinting:
5. Computer Check:
6. Military Records:

7. Personal References:
8. Neighborhood Check:
9. Other inquiries into an applicant’s background may be conducted when necessary to properly evaluate the applicant’s qualifications and suitability for employment with this agency.


Oral Review Board: Applicants who meet the basic eligibility requirements will appear before an Oral Review Board.
Oral interview questions will be job related and non-discriminatory.
A representative from Human Resources will attend all interviews and provide brief training to board members regarding the interview process.


Testing Procedures: Applicants will be subjected to a battery of tests during the selection process. The tests will be as follows:
A. Physical Ability: Applicants for sworn positions will be administered a job related physical abilities test. This test will conform to CJSTC and FDLE standards and be nondiscriminatory.
B. Truth Detecting Examination: All applicants will be given a truth detection examination administered by a trained and certified examiner. The examination will be conducted by the use of a CVSA or polygraph instrument.


Psychological Examination: Following a conditional offer of employment, applicants for sworn positions must pass a psychological examination. The exam will be conducted by a licensed psychologist and will be job related and nondiscriminatory in nature. Failure to pass the psychological exam will be grounds for withdrawal of the conditional offer of employment. Applicants who do not pass the psychological examination may reapply after twelve (12) months.


Medical Examination: Following a conditional offer of employment, applicants will be required to pass a medical examination, which will be conducted by a licensed physician designated by the agency. The examination will conform to FDLE standards as specified by Florida State Statute 943. Applicants for Support Staff positions will be required to submit to a regular physical examination. Contract employees are required to have a medical screening prior to their job assignments.


Drug Screening: Following a conditional offer of employment, applicants will be required to undergo a urinalysis test to detect illegal drug use. A medical laboratory designated by the agency will conduct the screening. Indication of current illegal drug use will be grounds for withdrawal of the conditional offer of employment.


Hiring: Once an applicant has successfully completed all phases of the selection process, and has been selected for appointment, the Human Resources Section will schedule the applicant for in-processing, a start date and make all necessary arrangements to prepare the applicant for duty.